Stop wasting time on mismatched hires and unclear roles.
Matching You with the Right Virtual Assistant
At Barrier Business Solutions, our virtual assistant placement service isn’t about throwing you together with a random VA and hoping for the best. It’s a thoughtful, proven process designed to find your business the exact right fit. Whether you need a virtual administrative assistant to manage your inbox and calendar, a marketing VA to help grow your visibility, or a project manager to drive deliverables forward, we’ll connect you with skilled, US-based virtual assistants who align with your goals and working style.
You Can’t Scale If You’re Stuck in the Weeds
If you’re like most business owners we work with, you’re stretched too thin. You’re:
- Drowning in emails, client follow-ups, or scheduling
- Spending more time managing your to-do list than moving big ideas forward
- Hiring support that isn’t sticking or isn’t working
- Struggling to delegate because you don’t trust that things will be done right
You didn’t build your business to do admin all day. But you can’t grow if you’re always the one keeping the backend afloat.
This is where we come in. Our virtual assistant placement process is built around clarity, care, and custom matching—so you can finally get the help you need without the hand-holding.
More Than a Match—It’s a Strategic Fit
Here’s how our virtual assistant services stand out:
Deep-Dive Discovery
We start with a thorough discovery call to understand your business, pain points, goals, and personal work style. This isn’t just about what tasks you need help with—it’s about who you need beside you to make real progress.
Pre-Vetted Talent
All of our US-based virtual assistants go through a rigorous 5-step vetting process, including skills assessments, interviews, and reference checks. We’ve done the heavy lifting so you don’t have to.
Skills + Values Match
We don’t just look at resumes. We look at alignment—communication style, availability, personality, and work ethic. Our goal is a long-term partnership, not a quick task fix.
Time-Zone Friendly Support
Every assistant we place is based in the U.S. for smooth collaboration and real-time communication.
Onboarding Guidance & Support
We walk with you through onboarding so nothing falls through the cracks. You’ll have everything you need to build trust and hand off tasks with confidence.
Month-to-Month Contracts
No long-term lock-ins. Just 30-day notice to cancel. We believe in keeping the right people in the right roles—without the red tape.
Step 5.0
Where This Fits in Barrier 5.0
Our virtual assistant placement is the final (and most impactful) step in the Barrier 5.0 journey:
- 1.0 Book a Free Consultation : A conversation to uncover where your business needs support and map your path to operational clarity.
- 2.0 Operations Assessment: A full audit of your systems, workflows, and team structure.
- 3.0 Systems Build-Out: Implementation of tools, tech, and processes aligned with your business needs.
- 4.0 SOPs: Documented procedures to support consistent results and seamless delegation.
- 5.0 Virtual Assistant Placement: We place a professional, U.S.-based assistant trained to step into your systems and support your growth.
By the time you’re ready for a VA, your business is primed for support. Your systems are solid. Your workflows are optimized. Your SOPs are ready to guide the way. Now it’s about finding the right person to step in and make it all work.
But here’s the thing—you don’t have to wait until everything’s perfectly in place. With our Barrier 5.0 Framework, clients can enter at any stage—whether you’re just beginning to untangle the chaos or you’re ready to scale with a full support team. We meet you where you are, and build from there.
Virtual Executive Assistants
From calendar management and inbox triage to meeting prep, these VAs provide high-level support tailored for C-suite leaders.
Administrative VAs
Whether it’s updating your CRM, prepping documents, or supporting client needs, they help manage your day-to-day tasks and backend logistics.
Marketing VAs
They handle everything from social media scheduling and email marketing to content coordination and engagement across platforms.
Project Managers
With a focus on workflow planning and task delegation, they keep your team on track by overseeing deliverables and checking in on progress.
Bookkeepers & Controllers
They manage invoices, track payments, and support reconciliation—ensuring your financial reporting stays organized and up to date.
Whether you need 20 hours a month or 40+, we’ll help you scope the role and find the right fit.
Created With You in Mind
Our virtual assistant services are built for business owners, solopreneurs, and leaders who are ready to:
- Step out of daily task mode and into strategic leadership
- Hand off recurring responsibilities with confidence
- Build long-term support, not just short-term help
- Create time for revenue-generating work, rest, and vision
If you’re tired of doing it all yourself and ready to delegate like a CEO, we’re here to make it easier.
Hear It from Our Clients
Business Owners Who’ve Been There—And Are Now Thriving
Start Delegating Like a CEO
Your business can’t grow until you stop being the bottleneck. Our virtual assistant placement process is designed to give you time, clarity, and breathing room—so you can finally focus on what really matters.
With the right US-based virtual assistant by your side, you’ll:
- Streamline your backend
- Show up for your clients
- Chase the big ideas
- Actually enjoy running your business again
Let’s find the right support to move you forward.
Frequently Asked Questions
What makes your VA placement different from hiring on my own?
We don’t just match resumes—we match people. Our placement process is high-touch, personalized, and designed to find the right fit for your business, working style, and goals. Every VA we place is U.S.-based and brings a professional background with real experience in operations, project support, admin, or marketing. You’re not starting from scratch—we handle the vetting, alignment, and onboarding prep so your new team member can step in and start contributing quickly.
What kinds of tasks can your virtual assistants support?
Our VAs specialize in operations, project management, admin support, and marketing coordination. Tasks can include inbox management, client onboarding, content scheduling, CRM updates, proposals, reporting, and more. During your placement process, we’ll help you clarify exactly what you need—and find a VA with the right skills and personality to match.
How long do your placements typically last?
Our goal is long-term fit, not quick fixes. Many of our clients have worked with their VAs for 2–5+ years. We focus on building stable, lasting support relationships that grow with your business. That’s why we place for alignment—not just availability.
How long does the placement process take?
On average, it takes 2–4 weeks from your intake session to match you with the right VA. We take time to understand your needs, conduct targeted interviews, and present only aligned candidates. We don’t rush the match—and that’s exactly why our placements last.
Do I need to have everything figured out before bringing on a VA?
Not at all. In fact, we help you get ready. If your systems are messy or you’re not sure what to delegate, we guide you through identifying your most impactful tasks to offload. Many clients pair VA placement with our operations assessment or SOP support to ensure their new hire has a strong foundation for success.
What if I love my VA and want to work with her directly?
That’s always our favorite kind of feedback—and yes, we offer a buyout option. If you’d like to transition your VA to a direct hire, we make that process simple and respectful for everyone involved. Just reach out to discuss the timeline and details, and we’ll walk you through how it works. We’re here to support both you and your VA in creating a win-win working relationship, whether that stays through our agency or evolves into something more permanent.
Not quite ready to hire? Start here instead.
Grab our “5 Steps to Take Before Hiring a VA” guide—it’s a quick, helpful read to help you prep for the support you deserve (and avoid the usual hiring headaches).